FAQs and Definitions

Frequently Asked Questions

I received an initial conference notification letter. What should I do next?

Upon receipt of the initial conference email to your Roosevelt.edu account, you have 3 business days to respond to the case manager who sent the email. At this point, you should email your case manager back to set up a meeting. In the initial conference meeting you will be informed about the student conduct process, informed of your rights as a student in the process, and be given information about the incident for which you have been cited.

How should I prepare for my formal misconduct hearing?

The formal misconduct hearing is your opportunity to share your version of events with the case manager. It may be helpful for you to write down important notes that you want to share with your case manager, so that you feel prepared for the meeting. You should also gather any witness statements from individuals who were present during the incident and can corroborate your version of events. You also have the right to bring an adviser to the hearing. However, if you would like to bring an adviser you must give your case manager 72 hour notice. Please note that the adviser may not participate in the meeting by answering questions on your behalf. Their responsibility while in the meeting is to advise and support you in the hearing.

Do I have to sign the waiver of notice for the formal misconduct hearing?

Signing the waiver of notice is completely up to you. If you choose to sign the waiver, you can move directly from the initial conference to the formal misconduct hearing without waiting the required three (3) business days. If you choose to not sign the waiver, your hearing can not be held in less than three (3) business days from the conclusion of the initial conference.

Will my parents be notified of the outcome of this case?

The Family Educational Rights and Privacy Act (FERPA) was executed in 1974 to protect the privacy of education records and to establish the rights of students to inspect and review their educational records.

Roosevelt University students have the right to provide written consent before the University discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. In the student conduct context Roosevelt may disclose student conduct information to parents of a student regarding the student’s violation of any federal, state or local law, or of any rule or policy of Roosevelt University governing the use or possession of alcohol or a controlled substance if the University determines the student committed a disciplinary violation and the student is under the age of 21.

Can I be found responsible for violating a policy if the incident occurred off campus?

The Student Code of Conduct governs all students who are registered at Roosevelt University at all campus locations, including online, and applies to both on-campus and off-campus conduct. In particular, off-campus behaviors that may impact the University or education environment in any way fall under the authority and scope of the Student Code of Conduct.

What if I don’t agree with the outcome of my hearing?

Once you receive an outcome notification letter from your case manager, you have the option to appeal if you disagree with the decision. There are three grounds on which an appeal will be granted.

  1. New evidence can be submitted that was not available at the time of the formal misconduct hearing;
  2. The sanction(s) are thought to be disproportionate to the violation(s);
  3. The conduct process as described in the student handbook was not followed.

You then have seven (7) calendar days from the delivery of the decision and sanction letter to file an appeal form.

How long do I have to complete my sanction?

In your formal misconduct hearing outcome letter the details of your sanction(s) will be outlined. This letter will describe your sanction, the necessary method for completion and its submission date. If you have any additional questions or concerns about the sanctioning deadline you should contact your case manager directly.

How long will I have a disciplinary file?

Roosevelt University maintains its student conduct files for 7 years after separation with the University. If you are suspended or expelled from the University, it will become a permanent part of your student file which remains with Roosevelt indefinitely.

Definitions

Advisor – a person who may accompany a respondent to their meetings and hearings with the case manager. The advisor’s role is to provide a comforting and familiar presence for the individual(s) involved. Advisors may assist students in decision making and understanding of policy and processes, but are not able to represent the student in aforementioned meetings.

Allegation – a claim or assertion that someone violated university policy.

Determination – the decision or final outcome of an incident determined by the preponderance of the evidence standard.

Fact Finding – the collection of information by the case manager to gain an understanding of behavior, actions, and conversation that occurred during the incident in question. This includes but is not limited to the incident report, respondents statements, witness’ statements, etc.

Incident Report – formal complaint received by the Office of Student Rights and Responsibilities from a Roosevelt University community member alleging student misconduct.

Preponderance of the Evidence – the standard of evidence use to determine a respondent’s level of responsibility in an incident. This standard of proof is defined as “more likely than not”, 50% plus one.

Proceedings – the formal process and procedures completed during the outlined Misconduct Resolution Process.

Respondent – the student alleged to have violated the Student Code of Conduct.

Retaliation – action taken by or on behalf of a person or group against another person or group in response to someone reporting an incident to the University or participates in the conduct process.

Sanction – an educational, developmental, or deterrent measure assigned to a respondent found responsible for an allegation in the conduct process. Sanctions are not optional; failure to complete sanctions may result in additional disciplinary action.

Student Conduct Board – a peer to peer adjudicative student group selected and trained by the Office of Student Rights and Responsibilities to hear and resolve cases of alleged misconduct.

Student Rights – the rights students receive during the Misconduct Resolution Process and during all interactions with the Office of Student Rights and Responsibilities. The following rights are communicated to students during the Initial Conference.