Expectations and Guidelines for Returning to Campus

Returning to Campus with the Roosevelt App

As part of the safety measures in place for returning to campus this fall, Roosevelt Univeristy has launched a new version of the Roosevelt mobile app. The goal of the new version is to provide all students, faculty and staff with the information they require to return to campus safely, or continue to study or work remotely. If you plan to be on campus this fall, downloading the app will save you time accessing all Roosevelt facilities.

Some new features of the app include:

  • A daily self-assessment to enter campus
  • Wellness resources
  • Campus-specific safety protocols
  • Available study areas and computer labs
  • Alerts and updates

These new features are now live.

All students, faculty and staff are required to complete a self-assessment each day they intend to visit campus; a clearance to enter after accurately submitting the form must be shown to Campus Safety staff in order to enter a University building.

For more information, you can watch the demonstration of the app held last week.

Download the “Roosevelt University Mobile” app from the Apple (roosevelt.edu/ios) or Google (roosevelt.edu/android) stores.

If you are downloading the app for the first time:

  1. On launch, you will see the Persona Selector screen.
  2. Choose “Return to Campus”
  3. Log in with your NetID
  4. Select “Fill out my Self-Assessment" to access the Self-Assessment form

If you already have the app installed:

  1. Tap the Person icon on the top right of the screen
  2. Tap either “My Location” or “My Persona” to be taken to the Persona Selector screen
  3. Choose “Return to Campus”
  4. Log in with your NetID if you’re not already logged in
  5. Select “Fill out my Self-Assessment" to access the Self-Assessment form

For visitors without the Roosevelt app, a touch-less temperature screening is required to access Roosevelt facilities. There will also be a series of questions pertaining to your recent health status and their temperature will be taken before being allowed access to campus facilities. It is highly recommended that you download the Roosevelt App (download for iOS, download for Android) to save time entering Roosevelt facilities.

All health screening information will remain confidential according to Health Insurance Portability and Accountability (HIPAA) guidelines.

 

Maintaining physical distance between individuals will help limit the spread of the virus. The University will establish protocols with signage around campus facilities to remind people on campus to maintain six feet of distance from others.

The University will be working with supervisors and academic affairs in order to manage traffic and minimize the number of people on campus at one time.

Entrances

  • Roosevelt facilities will limit building entrances. The Chicago Campus will be accessible via the Wabash Avenue entrance. The Michigan Avenue lobby will be exit only. All other campus locations will only be accessible via their respective main entrances.

Work Spaces

  • Staggered schedules and shifts will be determined by the VP, dean or department head for employees who must return to campus with a limited number of employees in the office on any given day.
  • Stanchions and plexiglass installations will be placed in reception areas.

Chicago Campus Study Spaces

Roosevelt has reserved certain classrooms around the Chicago Campus for additional study spaces for the fall 2020 semester. These spaces are intended as places where students can go to join remote classes from their laptops or phones. These rooms are available for student use on weekdays from 8:30 a.m. to 9 p.m.

  • AUD 314
  • AUD 516
  • AUD 716
  • AUD 1019 (Computer Lab)

With the exception of the computer lab, food and beverages are permitted, but face coverings should be worn whenever possible. Please follow posted capacity signage and 6-foot social distance protocol.

Classrooms

  • Seating will be spaced out with physical distancing protocols.
  • Classroom capacity limits will be posted for each room. 

Restrooms

  • Entryways will be left open to increase air circulation.
  • Select sink areas will be inoperable to enable 6 feet of physical distance.

Campus Building Traffic

  • Signage and floor markings are installed to indicate appropriate physical distancing and capacity for waiting areas, lines, elevators, stairwells, the dining hall, library study spaces and common areas.
  • Elevator capacity at all campus locations will be reduced. Please follow posted instructions and signage.

Large Gatherings and Events

  • Beginning in the fall semester, gathering size limits will correspond with the current phase of the Restore Illinois plan (expected to be Phase 4), City of Chicago and other local authorities, physical distancing requirements (6 feet) and posted room capacity signage.

Cloth face coverings may slow the spread of the virus and may prevent people who have the virus and do not know it from transmitting it to others. All persons on campus or at other University facilities must wear a face covering over their nose and mouth at all times. Roosevelt will provide a cloth face covering for each student, faculty and staff.

Roosevelt issued face coverings are micro fiber which contains 95% polyester and 5% spandex with elasticity for comfortable and flexible fit. The face coverings are not M95, nor are they meant to be worn in place of them. They are washable, but not microwaveable. The RU face coverings are optional for pick-up; no one is required to take an RU face covering. Students, faculty and staff are welcome to wear their own face coverings. The only face covering not permitted are masks with ventilation valves.

To learn more about the CDC guidelines for face coverings, click here. 

Roosevelt University’s Mask Policy for Students with Disabilities

Wearing a face mask may be difficult for some people with a disability. This policy should offer answers to questions about the issues of wearing face masks, reasons why a person with a disability might not be able to wear a face mask, and the legal rights a person has under the Americans with Disabilities Act (ADA).

Is there a reason a person might not be able to wear a face mask?

The CDC states that a person who has trouble breathing, is unconscious, incapacitated, or otherwise unable to remove the face mask without assistance should not wear a face mask or cloth face covering.

Examples of a person with a disability who might not be able to wear a face mask

  • Individuals with respiratory disabilities such as asthma, chronic obstructive pulmonary disease (COPD), or cystic fibrosis may not be able to wear a face mask because of difficulty in or impaired breathing. People with respiratory disabilities should consult their own medical professional for advice about using face masks. The CDC also states that anyone who has trouble breathing should not wear a face mask.
  • People with post-traumatic stress disorder (PTSD), severe anxiety, or claustrophobia (an abnormal fear of being in enclosed or narrow places). They may feel afraid or terrified when wearing a face mask. These individuals may not be able to stay calm or function when wearing a face mask. 
  • Some people with autism are sensitive to touch and texture. Covering the nose and mouth with fabric can cause sensory overload, feelings of panic, and extreme anxiety.
  • A person who has cerebral palsy may have difficulty moving the small muscles in the hands, wrists, or fingers. Due to her limited mobility, she may not be able to tie the strings or put the elastic loops of a face mask over the ears. This means that the individual may not be able to put on or remove a face mask without assistance.

If a person with a disability is unable to wear a face mask, do I still have to allow them on campus?

Most states have either recommended or issued executive orders requiring the public to use face masks in public. The ADA does not have any rules that address the required use of face masks by universities.

The university is at liberty to deny entry to campus to anyone not wearing a face covering due to the individual posing a direct threat to the health or safety of others.

A direct threat is a significant risk to the health or safety of others that cannot be eliminated by a modification of policies, practices, or procedures, or by the provision of auxiliary aids or services.  The determination that a person poses a direct threat to the health or safety of others may not be based on generalizations or stereotypes about the effects of a particular disability. It must be based on an individual assessment that considers the particular activity and the actual abilities and disabilities of the individual.

If a person with a disability is not able to wear a face mask, the university must consider reasonable modifications so that the person with the disability can attend classes, meet with faculty or staff or attend on-campus events. These accommodations must not create the following:

  • A fundamental alteration to the service being delivered
  • Create an undue burden on the university

 A reasonable modification means creating solutions that provide fair and equal access to services and academic content for an individual with a disability. The requirement to provide modifications does not include individuals without disabilities, as they are not protected under the ADA.

Examples of reasonable modifications to a face mask policy

  • Allow a person to wear a scarf, loose face covering (such as a disposable mask)
  • Offer appointments by telephone or video calls.
  • Offer courses completely and resources online
  • Live stream or record workshops and campus events
  • Provide online tutoring services
  • Adapt in-person coursework for students who cannot attend class with a face covering
  • Text book delivery for students who cannot come into the office to pick up their books with a mask.       

What should the university do if a student communicates that they cannot wear a mask for medical reasons?

 These cases should be managed case by case. The university should immediately engage the Disability Services office for all these cases. All medical documentation should be managed by the Disability Services Office. Faculty and staff from other offices should NOT be asking for, or collecting medical documentation for any student who cannot wear a mask for medical purposes. The Disability Services Office will work in collaboration with faculty and staff to create alternative pathways to academic content and university services.

Proper hygiene and cleaning habits are key factors in reducing the potential spread of infectious diseases. Additional cleaning supplies and hand sanitizing stations will be available throughout Roosevelt campus facilities. A daily disinfecting schedule will be implemented for high traffic areas and high-touch surfaces.

Hygiene Tips

  • Wash your hands frequently for at least 20 seconds.
  • Cough and sneeze only into your sleeve or elbow. If using a tissue, discard it properly, clean and sanitize nearby surfaces, and then wash your hands immediately.
  • Avoid touching your face.
  • Clean and disinfect frequently touched objects and surfaces in personal work spaces regularly.
  • Remove paper and other materials from work spaces at night to allow for proper cleaning.

Enhanced Cleaning and Sanitation

Through partnership with our maintenance vendors, Roosevelt has expanded the level of cleaning and sanitation throughout all of our campus facilities in accordance with CDC and IDPH guidelines.

Cleaning and Sanitizing Schedule:

  • Restrooms will be cleaned and sanitized twice daily
  • Stairwells will be cleaned and sanitized three times daily
  • Elevators will be cleaned and sanitized twice daily
  • Classrooms will receive e-mist sanitizing every evening 

Hand Sanitizer

  • Hand sanitizing stations are available in all common and high traffic areas

Disinfecting Wipes

  • Supplies of disinfecting wipes will be given to College Deans for distribution
  • The Deans will be responsible for returning the empty canisters for replenishment
  • Due to national shortages of sanitizing wipes, please use only what you require
  • Wipe dispensers are installed in each elevator car

We ask that the Roosevelt Community please use the feature in the Roosevelt mobile app to report hand sanitizer and wipe outages.

 

Roosevelt students, faculty and staff are expected to monitor their personal health and should not come to campus if they are demonstrating symptoms as outlined below. If you are sick, stay home.

Symptoms of COVID-19 and Related Illnesses
Cough, shortness of breath or difficulty breathing, fever, new loss of taste or smell, sore throat, muscle pain or body aches, headache, or chills. The CDC maintains a current list of symptoms associated with COVID-19.

Guidelines for Students
Students who are experiencing symptoms, test positive for COVID-19 or are voluntarily self-isolating due to a suspected or confirmed exposure to COVID-19 must:

  • Remain at home and notify the Office of the Dean of Students by email at dos@roosevelt.edu. A student living on campus (whether in Wabash or the UCC) must return to/remain in their dorm room or return home and notify by email both the Office of the Dean of Students (dos@roosevelt.edu) and the Office of Residence Life (reslife@roosevelt.edu).
  • Notify their faculty by email that they must take leave for a COVID-19-related reason and coordinate making up missed work remotely.
  • Cooperate with the University’s self-isolation, contact tracing and notification protocols, including any other measures required by Human Resources.

Guidelines for Employees
An employee must notify Human Resources by email at hr@roosevelt.edu and remain at home (or, if already on campus, return home) if they:

  • Test positive for COVID-19.
  • Are voluntarily self-isolating due to a suspected or confirmed exposure to COVID-19.
  • Have symptoms of a respiratory illness.

Employees meeting any of the conditions above must:

  • Notify their supervisor by email that they must take leave for a COVID-19-related reason.
  • Cooperate with the University’s self-isolation, contact tracing and notification protocols, including any other measures required by Human Resources.

Employees may be required to return to remote work at any time and are required to cooperate if directed to do so.

In any such situations, the employee and employee’s supervisor will take appropriate measures to coordinate the employee’s ongoing participation in their core professional/teaching activities, respectively.

Coming Back to Campus After Illness Recovery

Following diagnosis with COVID-19 (test-based or clinical diagnosis), isolation can be discontinued 10 days after symptom onset (or following positive test result in an asymptomatic individual) and resolution of fever for at least 24 hours, without the use of fever-reducing medications, and with improvement of other symptoms. In addition to these requirements, a note from a medical provider must be provided to clear the individual to return to campus within 10 days. If the individual has been asymptomatic for 24 hours and 20 days have passed since symptom onset (or positive lab test if asymptomatic) the individual may return to campus without a note from a healthcare provider.

This recommendation follows the new guidance from the CDC and is a change from our previous stated requirement as follows:

  1. Reduction of symptom-free period from 72 hours to 24 hours: Rationale- data show persons rarely shed replication-competent virus more than 10 days following diagnosis, and typically, infectiousness ends after 6 days.

  2. Expansion of the inclusion of “other symptoms”: This is more inclusive of the expanding list of viral symptoms.

  3. Elimination of requirement for a negative COVID test to return to campus: Individuals may test positive for several weeks following infection, but anecdotal reports combined with laboratory evidence indicate that, with rare exceptions, patients will not be infectious to others even with a positive result. CDC guidance related to requiring a test based on housing type has been eliminated.

  4. Addition of a requirement for a physician note to return if prior to 20 days following diagnosis. CDC states that persons who experienced severe disease and/or are severely immunocompromised, may shed replication-competent virus (i.e., be infectious) for up to 20 days.  We are not qualified to determine who falls into these categories. Rather than expand our requirement to 20 days for all individuals, I recommend we leave it to the health care provider to determine their ability to return at 10 days.  This decision could be made following a remote visit, so I do not expect this to be an unmanageable barrier. 

  5. Elimination of requirement for negative test result for students entering housing who were diagnosed with COVID-19 within the past 3 months of move-in date: It is not recommended to administer a COVID-19 test within 3 months of a previous positive result, as it will likely lead to false positives.  Rather, these students will be required to provide evidence of their positive test with date administered/of onset of symptoms. Move-in can be permitted at least 20 days after this test was administered (or onset of symptoms, if different). If it is between 10 and 20 days from administration of the positive test (or onset of symptoms), the student is required to provide a physician’s note indicating they may safely end isolation.  No student will be allowed to enter or re-enter the general housing population within 10 days of a positive COVID-19 test result (or onset of symptoms).
  1. Follow signage and instructions around physical distancing and proper hygiene protocols posted throughout campus.
  2. Send contractors and prospective students the Expectations and Guidelines web page to ensure compliance with our hygiene and social distancing rules.

Class Formats
Classes will be designated in the Notes and Attributes sections of Course Finder as "Face to Face," "Online" or "Remote." Please see below for the definitions of each.

Face-to-Face
Face-to-face courses will meet at the scheduled time on all of our campuses. Many of these courses are labs, clinics or studio courses. Except for classes in laboratories, class sessions will be recorded and made available on Blackboard for those who cannot attend. 

  • Always inform your professor when you cannot attend a class session.
  • Please allow enough time to get to your class location. Elevators, stairs and classrooms on all campuses will have social distancing requirements in place and that may impact travel times.

There may be an online Zoom component instead of meeting in person on all scheduled dates, so follow the course syllabus details and contact your instructor if you have questions or for more information.

Online
Online courses are web-based, run on Blackboard and are “asynchronous” (meaning there are no set meeting days or times). Asynchronous learning occurs through Blackboard without real-time interaction and may include discussion boards, readings, videos, email exchanges or assignments. As in all classes, there are deadlines for assignments. 

Remote
Remote courses are web-based and run on Blackboard and Zoom. A remote course has both synchronous and asynchronous features. “Synchronous” learning is online or distance education that happens in real time, such as chat rooms and Zoom conferences. Synchronous activities in these classes will always take place during the scheduled course day and time.

Asynchronous learning occurs through online channels without real-time interaction, such as discussion boards, readings, videos, assignments and email. There may not be Zoom meetings on every scheduled date. To be sure of when Zoom meetings occur, you must check the course syllabus. Finally, Zoom conferences may be recorded for later viewing.

Return to Campus Information Session Recordings

Thank you to all the members of the Roosevelt community for attending our Return to Campus Information Sessions. If you were unable to attend, you can still view the session recordings below: